AI Receptionist for Dental Clinic

One of my client, a busy dental clinic was struggling to manage non stop patients phone calls. Their receptionist spent hours every day answering the same questions, scheduling appointments, and following up with clients.

They wanted a smart AI Calling Agent that could handle all of this automatically, talking naturally with callers, managing bookings, and sending confirmations without human help.

After understanding their workflow, I built a fully autonomous AI agent that:

1. Greets callers naturally and understands what they need
2. Checks whether the caller is a new or existing patient
3. Books, reschedules, or cancels appointments using Cal.com API
4. Sends confirmation or follow-up emails automatically
5. Stores patients data into their CRM for tracking
6. Answer business related queries e.g post or pre-treatment questions
7. Transfers calls to a human staff member only when absolutely necessary

💡 The Results:

Within the first month of implementation:

*The clinic reduced receptionist workload by over 70%

*Saved around $1,200/month in administrative costs

*Cut average call-handling time from 5 minutes to under 90 seconds

*Increased appointment bookings by 35%

And most importantly, the staff can now focus on patient care and treatment quality instead of answering repetitive calls.

Price Range                                                 Project Duration

$600-$800                                                    10 Days